Removing a record/version of research data

Reference record

In the case of a reference record, the ability to delete it is not blocked by the system. The basis for deleting a record can be one of the more typical situations:

1. the record is a duplicate, in which case you can

   1. remove one of the duplicates

   2. merge duplicate records (cf. Discovering and merging duplicates )

2. the record does not meet the quality requirements, such as:

   1. the link to the record deposited in an external repository is incorrect

   2. no DOI

3. the record was mistakenly entered as a reference, then left in an incomplete state, while its counterpart was created as a deposited record

Deleting a record can be done in a usual way from the record panel.

Deposited record

For a deposited record (or version), a soft or hard deletion can be performed in UBW only if the record is in a state of Under Edit, or Under Verification, with:

1. the record is abandoned by the author (no continuation in the process of editing the record for an extended period of time and all attempts to contact the author-owner of the record and other co-authors fail; the same applies to a possible subsequent "abandoned" version.

If, on the other hand, the record is already published, whether it is the original record or a subsequent version, whether it has a DOI or not, there is no way to physically delete the record (hard or soft). You can only change the status of the record to Deleted.

Changing the status of a published record to Deleted can be done in the editor panel(Editor Panel → Research Data) :

1. in the panel we search for the record/version that/that we want to have the status changed

2. In the list of results next to the record/version we use the function as shown below

Open

The function of “deleting” research data record